Before you can create a PivotTable, you’ll need some data. Let’s get some data from the Navision database.
In Excel, open a blank workbook.
You have several options for getting data...(read more)![]()
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PowerPivot Creating a Data Model in Excel 2013
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Using comments in XML Port Data
Setup All the Things
Setup data is one of the hardest things to keep strait in Dynamics NAV. If you have multiple developers on the same database, they might be modifying setup data to develop new features...(read more)![]()
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NAVUG Summit 2015 Sponsorships are Sold Out - Thank You Sponsors
Thank You Sponsors!
NAVUG Summit would like to announce that all sponsorship opportunities are sold out for this years’ conference.
“We would like to extend a heartfelt thank you to our sponsors for Summit 2015,” said Janet Lampert, President and COO of Dynamic Communities, Inc. “The fact that we are sold out of sponsorship opportunities proves the value of this event for both the Dynamics Partner and User communities.”
The sponsor level packages offered for Summit 2015 included Premier, Platinum, Gold, and Exhibitor. For a complete list of 2015 sponsors, please visit the 2015 NAVUG Summit Sponsors webpage.
Great news! Dynamics Partners will be able to secure their sponsorship for Summit 2016 during the Summit 2015 event in Reno-Tahoe. For 2016 Summit sponsorship opportunities, contact nancy.anello@dynamiccommunities.com.
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Microsoft Dynamics NAV 2015: How to Run the Close Year End Process
How to Run the Close Year End Process in Microsoft Dynamics NAV 2015
In Microsoft Dynamics NAV 2015, the Close Income Statement batch job transfers the year’s results to a Retained Earning account in the balance sheet and closes all of the income statement accounts. This process creates a journal, which is posted manually. When an additional reporting currency is used, the system will post the additional currency directly to the ledger when the “home” currency batch is posted.
In NAV, you have the ability to run the Close Income statement several times. You can also post to the previous fiscal year, even if the year has been closed, if you rerun the batch job. When the journal is created, it posts with a “C” in front of the date, for example: C12312015
1. Go to Departments > Financial Management > Periodic Activities > Fiscal Year, or in the Search box, enter Fiscal Year, and then choose the related link. NOTE: The fiscal year must be closed before you can run the close income statement.
2. In the Fiscal Year window, select Accounting Periods, on the ribbon select Close Year.
Figure 1. Accounting Periods.
Once you have selected Close Year, a message will pop up asking if you want to close the fiscal year listed (all of the prior years should have already been closed). Select YES.
Figure 2. Pop-up confirming close of fiscal year.
3. Go to Departments > Financial Management > Periodic Activities > Fiscal Year, or In the Search box, enter Fiscal Year, and then choose the related link.
4. In the Fiscal Year window, select Close Income Statement. In the Options box that pops up, complete each line as necessary:
Fiscal Year Ending Date – Will populate with the date of the close fiscal year
Gen. Journal Template – Click on the down arrow and select from list; usually the selection would be “General”
Gen. Journal Batch– Click on the down arrow and select from the list; you have the ability to create a new batch if you choose. Common practice is to have a batch for year-end close (YE)
Document No.– Should populate automatically if you selected a No. series in the Gen. Journal Batch setup window
Retained Earnings Acc.– Select the retained earnings account to which you want to close the fiscal year
Posting Description – Default text is close income statement (can be changed if you choose)
Close By
Business unit code– You will only check this box if you are in the consolidation company and want to close by business unit for the income statement. NOTE: When closing by business unit, each income statement account is closed by business unit but the retained earnings account is closed by the company
Dimensions– Click the …. and select the dimension boxes you want to use for the income statement close. An entry will be created for each dimension used in the GL account. NOTE: When choosing dimensions, each income statement account is closed by the dimensions used, but the retained earnings account is closed by the company, NOT by dimension. ALSO NOTE: If you do not choose to close by dimensions or business unit, only one G/L line is created for each income statement account.
Inventory Period Closed– Check this box if you want to close the inventory periods with the ending dates equal to or prior to the last date of the accounting period to be closed when you run the batch job for close year.
5. When all of the above boxes have been filled in as necessary, click OK. The process to close the income statement will proceed.
Figure 3. Close Income Statement.
6. Go to Departments > Financial Management > General Ledger > (Tasks) General Journals, or In the Search box, enter General Journals, and then choose the related link.
7. In the General Journals window, select the Batch Name used when closing the income statement.
Figure 4. Batch Name.
8. Once you select the correct batch name, you will see a completed journal with a “C” in front of each line for the closing date. The retained earnings has been closed out as you can see from the last line in the journal. The Total Balance on the bottom right of the journal should be zero.
Figure 5. YE General Journal.
If you have any questions about this process or other accounting processes in Dynamics NAV, contact the experts at ArcherPoint.
Read more "How To" blogs from ArcherPoint for practical advice on using Microsoft Dynamics NAV.
- Laurie O'Brien's blog
- Log in or register to post comments
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Expense Management in Dynamics NAV
Handling employee expenses is a very time consuming task for many companies. When I worked as a global erp architect for GN Store Nord, and traveled a lot to our subsidiaries using Navision. Each month I spent approx. one full day of making travel expense reports based on my batch of receipts. Then it took one of the accounting employees about the same amount of time, one day pay employee (in our department at least).
So in 2005 we started implementing a system to handle this. We did find a few "candidates", not anything made in NAV. The integration into NAV and the whole project took way longer than expected. But it didn't take them long, before the costs had been paid. With the new system we were able to handle it in hours, rather than days. We still had to handle the paper receipts manually, but got the reporting and approvals online, and had it integrated with credit card statement imports. In 2005 systems like this were a huge investment and only really attainable for companies with +100 users. In 2015 this is something any NAV customer who just have a few employees with lots of travel could justify investing in. Today Danish ISV Continia released their Continia Expense Management. Continia is most know in Denmark for being the company that about 25 years ago released NaviBanking, now known as Payment Management, something a lot of Danish Navision customer here uses. Lately they have also become known for being the company behind Document Capture. They didn't develop this product, but bought it from the developer Tommy Olesen, who now is working in Continia. Here he and Claus Lundstrøm (known for his NAV report designer/RDLC blogs and courses) have been the product managers for their new solution. Continia Expense Management is build on the same platform as their Document Capture (DC) solution. In fact DC needs to be installed on the end-users NAV, but if they are not using it directly, then they don't have to add it to their license. It is basically a smartphone app (available Windows Phone, Android and iPhone) connecting to Continia's internet server (continiaonline). On the app the employee is able to upload receipts via pictures taken with the phone (or alternatively attaching emails). After adding base information to the receipt, like was it paid with credit card, amount, currency, description, dimension etc., then the employee can upload it. The employee doesn't have to be a user (neither full or limited) in NAV. In NAV the accounting user can now synchronize the receipts uploaded by the employees to continiaonline, into NAV. The approval process kicks in, where the approvers will be using a web portal to approve the expenses. Same portal as used by Document Capture. The employee can follow the approval progress via their smartphone app. Additionally credit card statements are imported, allowing to apply the employees reported expenses to the transactions on the credit card. Any transactions without receipts are "kicked" back to the employee, who needs to account for the transaction by attaching a receipt. When approved the expenses are transferred to the general journal and posted, just like any other expense made manually in NAV. This was just a very quick introduction to what it can do. I can recommend that you go to http://continia.com/profile-(4).aspx to read more ad watch their webinar. Continia Expense Management be available for NAV 2009 R2 (classic and RTC), NAV 2013, NAV 2013 R2 and NAV 2015, and is released today at 12:00 CET. I have great experience with the add-on products from Continia. They are on of the few ISV’s in the NAV world who I can always trust delivering great products. And I’m sure going to try out Expense Management my self. Not that I’m travelling that much in my current job, but just to be able to help my own clients using it.
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Adding more tables to the Data Model using Existing Connection – In PowerPivot
For Introduction please see PowerPivot for Excel
Recall from my earlier post we have created a connection to SQL Navision Database in my previous post.
PowerPivot Creating a Data Model in Excel 2013...(read more)![]()
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Add relationships to Data Model in PowerPivot
You can systematically create table relationships for all new tables that you import. If you’re sharing the workbook with colleagues, having predefined relationships will be appreciated if they don’t know...(read more)![]()
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How to add Filter for data retrieval in PowerPivot Data model.
Recall from previous posts we have added Item Ledger Entry Table to our Data Model of PowerPivot.
Adding more tables to the Data Model using Existing Connection – In PowerPivot
Add relationships to...(read more)![]()
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Learning Dynamics NAV Patterns | The book has shipped!
Today I was a happy man when I got home. I unboxed the first 25 copies of my new book Learning Dynamics NAV Patterns. Just in time for Directions EMEA next week.
I will take 25 copies with me next week. If you would like a copy, find me at the event, between the 1000+ other people. You can easily find me. I am the tall guy with the ponytail wearing a NAV Skills t-shirt.
I hope and expect the book to have a positive impact on the way the NAV partners develop software. I believe it is time to take the next step in proffesional software. This book explains how and which elements of Dynamics NAV are good to be reused.
Looking forward to see you next week!
(Did I say I am happy?)
PS: You can order the book here:
https://www.packtpub.com/big-data-and-business-intelligence/learning-dynamics-nav-patterns
Or on Amazon:
http://www.amazon.com/Learning-Dynamics-Patterns-Mark-Brummel/dp/1785284193/
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Create a calculated column in PowerPivot
If you have missed earlier post, please walkthrough them for better understanding from below links:
PowerPivot for Excel
PowerPivot Creating a Data Model in Excel 2013
Adding more tables to the Data...(read more)![]()
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Creating My First Report using PowerPivot
In my earlier posts we have created the Data model for Analysis.
If you missed them you can follow below links to refresh all information.
PowerPivot for Excel
PowerPivot Creating a Data Model in...(read more)![]()
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Start the Power Pivot in Microsoft Excel add-in
Power Pivot in Microsoft Excel 2013 is an add-in you can use to perform powerful data analysis in Excel. The add-in is built into Excel, but by default, it’s not enabled. Here’s how you enable Power...(read more)![]()
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Troubleshooting: Power Pivot Ribbon Disappears
In rare cases, the Power Pivot ribbon will disappear from the menu if Excel determines that the add-in is destabilizing to Excel. This might occur if Excel closes unexpectedly while the Power Pivot window...(read more)![]()
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Basics of Power Pivot for Excel – 2013
Dear friends, I have published couple of posts on this topic. I will be adding more advanced features and details related to this in my upcoming posts.
For your ready reference below I present Links...(read more)![]()
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run a job monthly
jobs can be run using job queues. in the job queue entry card you can set a codeunit or a report to run periodically. periods can: minutes to days. it is also possible to run a job once a week.
not possible...(read more)![]()
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Why Upgrade to Microsoft Dynamics NAV 2015?
UPGRADING IS EASIER THAN YOU THINK!
Microsoft Dynamics NAV 2015 Delivers More Than 100 New Features
With a simplified user interface, Dynamics NAV 2015 delivers new industry functionality, expanded core ERP capabilities, structural enhancements, business intelligence and reporting and new interoperability with other Microsoft products and technologies. Columbus can help you understand the business benefits of upgrading to Dynamics NAV 2015 and how best to get there.
WHY UPGRADE TO MICROSOFT DYNAMICS NAV 2015?
In today’s modern world, businesses are running at a faster pace than ever before. If you’re not leveraging your software solutions properly you may find yourself a step behind the competition. Newer versions of Dynamics NAV include powerful enhancements, which translates into higher productivity and cost savings for your business.
NEW FEATURES
- Microsoft Dynamics NAV for Tablets
- Intuitive User Experience
- Office 365 Integration
- Faster Cash Management
- Document Reporting with Microsoft Word
- Data Visualization and Sharing with Power BI
- Totals on the Document Pages
- One-Click Report Scheduling
A SIMPLIFIED IMPLEMENTATION APPROACH
If you’re thinking about upgrading to Microsoft Dynamics NAV 2015, but are concerned about complications, cost and interruptions, Columbus can put your mind at ease. We’ve simplified the upgrade process into a 90 day timeline that helps companies upgrade quickly and affordably.
Tasks involved in the upgrade process will include:
- New feature/functionality training
- Testing support
- Technical upgrade
- Infrastructure review
- Integration
- Post upgrade support
- Project management
Based on our sheer volume of upgrades and industry experience Columbus is UNIQUELY positioned to deliver best in class upgrade consulting services.
LEARN MORE NOW
To learn more about Microsoft Dynamics NAV 2015 Upgrade Services, download our fact sheet, or contact your local Columbus representative today to get started.
by Columbus
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5 Core Capabilities of Microsoft Dynamics NAV
Microsoft Dynamics NAV is a robust and mature Business Management ERP System designed for growing Wholesale Distribution and Manufacturing companies. In the mid-market space, over 110,000 companies worldwide rely on Dynamics NAV, more than any other ERP solution. At this ERP’s foundation are 5 Core Capabilities of Microsoft Dynamics NAV that make this a popular Business Management System solution.
- Financial Management and Accounting. Manage your cash, assets, and banking with extensive financial control features such
![NAV with Screen Shots]()
as: Cash Flow Forecast, Bank Reconciliation, Responsibility Centers, Inter-Company Postings and Cost Accounting. - Supply Chain Management, Manufacturing, and Operations. Track and manage your production, inventory, orders, and vendors using granules like: Order Promising, Campaign Pricing, Production Bill of Materials, Demand Forecasting, Multi-Currency, Cycle Counting, and Warehouse Shipment.
- Marketing, Sales, and Service Features: For example, functionality inside NAV includes many management features for contacts, campaigns, opportunities, service orders, price, items, and contracts.
- Project Management. Create estimates, track projects, and manage capacity through use of NAV’s Capacity Management, Multiple Costs, Budgeting, Phases/Tasks/Steps and Job Suite features.
- Business Intelligence and Reporting. Get real-time visibility and analytics to track performance and to act with insight. With Microsoft’s tight integration with other applications such as Word, Excel and Office 365, business data can be displayed, analyzed and visualized with enhanced displays and reporting.
as: Cash Flow Forecast, Bank Reconciliation, Responsibility Centers, Inter-Company Postings and Cost Accounting.Learn more about the feature of Microsoft Dynamics NAV here
Posted by iCepts Technology Group, Inc. a Microsoft Dynamics NAV partner in Pennsylvania
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Be the First Who Passed the New NAV Exam
Just to be sure that you are not forgotten, new Microsoft Dynamics NAV 2015 will be launched in only two weeks.
If you attend to NAVUG Summit in Reno this October, you can be really the first who passed...(read more)![]()
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Microsoft Power BI - Installation.
Hi All,
As Promised in earlier article, I am back with some more stuff related to Power (*) tools.
In This article we will list down where all Power Components can be found and Downloaded. All these components are easy to install, so we will not go in details of installation.
You can download any or all of these based on your Need, but the series will focused on Power BI.
For Other Articles About Power BI Refer Table of Index.
Power Pivot -
Power Pivot is an Excel add-in you can use to perform powerful data analysis and create sophisticated data models. With Power Pivot, you can mash up large volumes of data from various sources, perform information analysis rapidly, and share insights easily.
Download Link
MSDN Pre-requisites & Installation Steps
![]()
Power Query -
Microsoft Power Query for Excel is an Excel add-in that enhances the self-service Business Intelligence experience in Excel by simplifying data discovery, access and collaboration.
Download & System Requirement Link
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Power View -
Power View is a feature of Microsoft Excel 2013, and of Microsoft SharePoint Server 2010 and 2013 as part of the SQL Server 2012 Service Pack 1 Reporting Services Add-in for Microsoft SharePoint Server Enterprise Edition.
Power View Comes by default with Excel 2013 as shown below.
![]()
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Power Map -
Power Map is a new Excel feature for exploring map and time-based data. This preview of Power Map is for Excel 2013 customers without an Office 365 subscription. It includes basic functionality but does not have the newest features of Power Map such as filtering and custom maps.
Download Link
![]()
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Power BI -
Power BI have multiple Products as per Requirement. The details of all types of Products can be found at Power BI Site.
Product Page
![]()
Download Microsoft Power BI Desktop from the site and we will be discussing in future articles.
Stay tuned for More.
Regards,
Saurav Dhyani
saurav-nav.blogspot.com
As Promised in earlier article, I am back with some more stuff related to Power (*) tools.
In This article we will list down where all Power Components can be found and Downloaded. All these components are easy to install, so we will not go in details of installation.
You can download any or all of these based on your Need, but the series will focused on Power BI.
For Other Articles About Power BI Refer Table of Index.
Power Pivot -
Power Pivot is an Excel add-in you can use to perform powerful data analysis and create sophisticated data models. With Power Pivot, you can mash up large volumes of data from various sources, perform information analysis rapidly, and share insights easily.
Download Link
MSDN Pre-requisites & Installation Steps
Power Query -
Microsoft Power Query for Excel is an Excel add-in that enhances the self-service Business Intelligence experience in Excel by simplifying data discovery, access and collaboration.
Download & System Requirement Link
Power View -
Power View is a feature of Microsoft Excel 2013, and of Microsoft SharePoint Server 2010 and 2013 as part of the SQL Server 2012 Service Pack 1 Reporting Services Add-in for Microsoft SharePoint Server Enterprise Edition.
Power View Comes by default with Excel 2013 as shown below.
Power Map -
Power Map is a new Excel feature for exploring map and time-based data. This preview of Power Map is for Excel 2013 customers without an Office 365 subscription. It includes basic functionality but does not have the newest features of Power Map such as filtering and custom maps.
Download Link
Power BI -
Power BI have multiple Products as per Requirement. The details of all types of Products can be found at Power BI Site.
Product Page
Download Microsoft Power BI Desktop from the site and we will be discussing in future articles.
Stay tuned for More.
Regards,
Saurav Dhyani
saurav-nav.blogspot.com
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Microsoft Dynamics NAV 2009 Classic Client – How to Set Up the Job Queue
Microsoft Dynamics NAV 2009 Classic Client – How to Set Up the Job Queue
I’m often asked to schedule processes in Microsoft Dynamics NAV. This blog explains how to do so in the Classic Client.
From MSDN:
Job Queues in Dynamics NAV enable you to specify, request, and control when certain processes are run, such as the processing of a report or executing a codeunit. You enter your requests for the execution of a report or a codeunit in the Job Queue Entries window.
Setting up the Job Queue
The Job Queue can be set from the Application Setup under the Administration Menu as shown below.
Figure 1. Administration menu with Job Queue options highlighted.
Let’s navigate all the items under the Job Queue Menu and see how to use all of them.
Job Queue setup
This Job Queue setup is a master form which is used to activate or deactivate all jobs that are being setup to execute automatically via the NAV Application Server (NAS).
Figure 2. Job Queue Setup Form - Activate / Deactivate Job Queue.
Job Queue processes
The Job Queue Processes Form lists all NAS that are configured and running for the selected company in the database. If any object (report/codeunit) is being executed with the NAS Session, that object will also be available on the same window.
Figure 3. Job Queue Processes Form – List all Active NAS Sessions.
NOTE: A customer NAV license procured from Microsoft contains only one free NAS Session. As per Microsoft standard, ArcherPoint can only configure one company per NAS Session. If the customer requires a NAS on multiple companies, they must buy the NAS license from Microsoft.
Job Queue entries
The Job Queue Entries Form is used to set up objects (reports/codeunits) to run automatically. In the Job Queue entries (General tab) window, we can specify:
- Object IDs that need to be scheduled to be run automatically via NAS
- Parameters required (if any) to execute objects that are scheduled
- Start date/time, End date/time
Figure 4. Job Queue Entry – Configure Job to execute automatically.
For the Recurrence Sequence, we can set up the parameters in Recurrence Windows:
- Days on which the job should recur
- Start and End Time of the job
- Minutes in between the job should recur
Figure 5. Job Queue Entry – Configure Job Recurrence Schedule.
Once all parameters are set up, we need to set the Change Status of Job as Ready. Any Job having a Status other than Ready will not be considered to run automatically via NAS.
Job Queue log entries
The Job Queue Log Entries Form contains the log of all the objects scheduled to run. This window is used to check the running status of the job and for the error messages (if any) occurred during job execution.
Figure 6. Job Queue Log Entries – List of all job queue Execution Results.
If you have any further questions about bank reconciliations in NAV 2015 or other versions of NAV, contact ArcherPoint.
Read more "How To" blogs from ArcherPoint for practical advice on using Microsoft Dynamics NAV.
- Saurav Dhyani's blog
- Log in or register to post comments
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